Open Positions

Compassion

Genuinely cares about people, is concerned about their work and non-work problems, is available and ready to help, is sympathetic to the plight of others not as fortunate, demonstrates real empathy with the joys and pains of others.

Composure

Is cool under pressure, does not become defensive or irritated when times are tough, is considered mature, can be counted on to hold things together during tough times, can handle stress, is not knocked off balance by the unexpected, doesn't show frustration when resisted or blocked, is a settling influence in a crisis.

Creativity

Comes up with a lot of new and unique ideas, easily makes connections among previously unrelated notions, tends to be seen as original and value-added in brainstorming settings.

Customer Focus

Is dedicated to meeting the expectations and requirements of internal and external customers, gets first-hand customer information and uses it for improvements in products and services, acts with customers in mind, establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results

Can be counted on to exceed goals successfully, is constantly and consistently one of the top performers, very results oriented, steadfastly pushes self and others for results.

Integrity and Trust

Is widely trusted, is seen as a direct, truthful individual, can present the unvarnished truth in an appropriate and helpful manner, keeps confidences, admits mistakes, doesn't misrepresent herself/himself for personal gain.

Listening

Practices attentive and active listening, has the patience to hear people out, can accurately restate the opinions of others even when she/he disagrees.

 hands in heart

Job Details

Requisition Number 17-0216
Post Date 10/18/2017
Title Office Manager
Type Full Time
City Ormond Beach
State FL
Description POSITION SUMMARY: The Office Manager is responsible for organizing and coordinating office operations and procedures in order to ensure organizational effectiveness and efficiency. The Office Manager reports to the Contracts and Compliance Analyst and is responsible for providing office management services to the State Office of PACE Center for Girls, Inc.

Essential Duties and Responsibilities include the following:

1. Maintain office Efficiency

 Manages the reception area to receive guest and visitors, ensure effective telephone and mail communications both internally and externally and to maintain a professional image.
 Organize and maintains all aspects of the state office common area including furniture and equipment as well as housekeeping of the facility.
 Coordinate the purchase of office supplies, office equipment for State staff in accordance with PACE purchasing policies.
 Manages maintenance of office equipment including but not limited to the copier, mail machine, etc.
 Provide data entry for procurement officer and program services as needed.

2. Maintain office records

 Assist with defining procedures for record retention.
 Coordinate and maintain statewide record storage.
 Ensure protection and security of all on-site files, records and storage devices.
 Ensure effective transfer of all files and records to off-site storage according to Pace record retention policy.
 Transfer and dispose records according to retention schedules and policies.

3. Compliance Operation

 Assist compliance jr. analyst with documentation and tracking.
 Assist Accountant with invoicing tracking.
 Assist Admin. Assistance with contract database.
4. Perform other related duties as required
Requirements Education and/or Experience and Technical Skills Minimum Requirements:
• Associates Degree Preferred in Administration.
• Minimum 3 years of experience in Office Administration.
• In depth knowledge of office machines including: copier, mail machines, fax, ect.
• Proficient in the use of Microsoft Office components with detail knowledge of Excel and Word.
• Advanced analytical and critical thinking skills; strong written, oral and interpersonal communication skills with ability to work effectively with a wide range of management, staff and external vendors; strong computer and internet research skills.

Other Requirements:
• Must adhere to Agency Values and Principles.
• Upholds the ethical standards of the Agency.
• Follows policies and procedures of the Agency.
• Must work evenings and weekends as required to fulfill workload requirements.
• Must be able to travel by automobile, plane, train, etc.; occasional overnight travel may be required.
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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