Job Details

Requisition Number 19-0043
Post Date 5/9/2019
Title Document Controls Specialist II
City Gallup
State NM
Description OVERVIEW:

• Works under general supervision.
• Develops, defines and analyzes solutions to documentation requirements.
• Coordinates the implementation of established documentation procedures.
• Creates and maintains project filing system; maintains project-related databases.
• Receives, processes, monitors, distributes and expedites internal and external distribution of engineering and supplier documentation, including all forms of media (paper, electronic, etc.).
• Experience Requirements:
• Experience with scanning and indexing of technical documents is required. Experience with Electronic Document Management Systems (EDMS) is required.
• One year experience using any of Company Document Control Systems or three years of related experience. Has some experience in project start-up activities and/or project closeout activities relating to technical data.


• Working knowledge of Microsoft Office suite of applications, including Word, Excel, and some PowerPoint is recommended.
• Proficient typing skills.
• Making customers and their needs a primary focus of one's actions; developing and sustaining productive customer relationships while meeting the company's needs.
• Clearly conveying information and ideas through a variety of media to individuals or groups in a manner that engages the audience and helps them understand and retain the message.
• Monitoring the results of delegations, assignments, or projects, considering the skills, knowledge, and experience of the assigned individual and the characteristics of the assignment or project. (This competency applies to supervisory positions.)
• Setting up ongoing procedures to collect and review information needed to manage an organization or ongoing activities within it.
• Taking prompt action to accomplish objectives; taking action to achieve goals beyond what is required; being proactive.
• Interacting with others in a way that gives them confidence in one's intentions and those of the organization.
• Using appropriate methods and a flexible interpersonal style to help build a cohesive team; facilitating the completion of team goals.
• Maintaining stable performance under pressure or opposition (such as time pressure or job ambiguity); handling stress in a manner that is acceptable to others and to the organization.


• High school or equivalent.
• Experience with scanning and indexing of technical documents is required.
• Some experience using any of Company Document Control Systems or two to three years of related experience
Leads one or more associates performing similar work. Allocates and monitors the work of others. Trains and/or provides advice/guidance to lower level positions.

• Communication Skills - Day-to-day communications with other Company associates. Uses existing form letters and prepared examples, and fills out forms.

• Creativity/Innovation – Produces original work using standard procedures or methods. May develop ideas resulting in improvements to existing methods, products, or service.

• Teamwork Skills - Frequent coordination, communication, and/or team problem solving within the project/group for work production or service quality.

• Project Team - Participates in project teams. Average duration of a project is six months to one year. May work on more than one project at one time.

• Work Planning - Plans work for the position only.

• Problem Solving - Problems are generally defined, but additional information is required to make appropriate decisions affecting other projects/groups. There is some latitude in decision making, but decisions are reviewed by supervisor.

• Customer/Vendor Contact – Occasional customer/vendor contact is required for this job to provide general assistance and give or receive information.

• Knowledge/Skills – Understands and uses the fundamental concepts, practices and procedures of a particular field of specialization. Must be able to perform tasks that are varied and that may be somewhat difficult in nature, but usually involves limited responsibility, such as accurately reading and interpreting drawings, performing geometric, trigonometric, or basic mathematical calculations. Requires operating knowledge of, and familiarity with, electronic or computer equipment.

• Physical Demands - The physical demands described here are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential function..
• Work Environment - The work environment characteristics described here are representative of those an associate encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
The noise level in the work environment is usually quiet, but the associate is occasionally exposed to very loud noise.

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