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Requisition Number 18-0069
Post Date 12/7/2018
Title Administrator, Validation & Credentialing
City Chicago
State IL
Description About the American College of Surgeons

The American College of Surgeons is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary:

The Administrator, Validation and Credentialing will be the primary resource on state medical licensing boards and surgical board requirements, related to Continuing Medical Education (CME). This necessitates being up-to-date on these requirements via ongoing research, maintaining documentation, and organizing content for presentation to internal and external stakeholders. A primary focus is Credit to Address Regulatory Mandates (state requirements) but also includes ACS Accreditation/Verification Program Requirements such as trauma, breast cancer, and bariatric medicine. This position manages the tracking of member and non-member compliance with the above requirements via an internal database and serves as the primary contact for questions in this area, assisting members and non-members with compliance of these regulations. This person will work collaboratively with others on the team to link regulatory requirements with ACS educational activities to assist individuals in maintaining their license and certification.

This position works collaboratively with the ACS IT and Communications Divisions to ensure the MyCME website is functioning properly to allow members and non-members to track their CME Credit, Self-Assessment Credit and Credit to Address Regulatory Mandates. In addition, this position will assist in the enhancements to the MyCME platform and development of a robust electronic portfolio for individuals.

This position is responsible for coordinating projects related to the Program for Validation and Verification of Surgical Knowledge and Skills. This includes but is not limited to communication with volunteer committee members, meeting organization, documentation of proposed projects and ideas, related research, and coordination of project implementation and evaluation.

This position is responsible for representing the above projects and responsibilities both internally and externally. This includes, but is not limited to, informing the ACS Clinical Congress Program Committee (and other internal and JPP program planners) of content areas critical for registrant compliance, ensuring accurate documentation on related ACS forms and websites, and providing customer service to members and non-members with related questions. This position is also responsible for the knowledge of and ability to articulate licensure and certification requirements for physicians and staying current on forthcoming changes in this area. This position must collaborate with relevant organization such as State and Surgical Boards, the National Association of Medical Staff Services, American Board in Medical Specialties, and the Illinois Alliance of CME.

This Exempt Level position will report to the Senior Manager, Validation and Credentialing in the Division of Education.

Primary Responsibilities:

Regulatory Mandate Tracking
• Track all state Medical Licensing Board, Surgical Boards, and ACS Accreditation/Verification Program Requirements
• Organize and present data in a useful and professional manner
• Serve as resident expert in this area providing information to stakeholders internally and externally
• Coordinate with ACS CME Accreditation Team to educate program planners on the value of offering Credit to Address Regulatory Mandates and ACS Accreditation/Verification Program Requirements with the goal of increasing the number of offerings
• Manage project organizing and documenting individual surgeon requirements and directing members/non-members to relevant resources to satisfy requirements
• Partner with Surgical Boards for purposes of transmitting individual CME data

MyCME Platform and Customer Service
• Assist with coordination and support of enhancements to MyCME, including but not limited to tracking of individualized requirements (by state, specialty, institution) and push of relevant educational material. Provide customer service to those utilizing the MyCME platform

Program for Validation and Verification of Surgical Knowledge and Skills Support
• Coordinate implementation as projects are identified
• Support scholarly activities for projects
• Serve as primary contact and coordinate communication for workgroups
• Organize relevant meetings and maintain minutes
• Manage expense and reimbursement documentation with ACS Accounting Division


Marketing, Data Management and Reporting
• Market programs and services (working closely with Communication Division), to Members and Non-Members taking into consideration timing, appropriate mediums, audience, etc.
• Educate internal ACS partners on programs and services offered
• Collect, manage and analyze relevant data for purposes of program improvement and annual reporting
• Perform on-going cost benefit analysis of services provided to Members and Non-Member for purposes of appropriate pricing and product enhancement

Other duties as assigned.
Requirements • Bachelor’s degree from an accredited college or university required.

• Minimum of 4-7 years’ experience working in a related role required. Experience working with higher education, IT, medical staff, and or healthcare strongly preferred.

• Familiarity with project management processes and methodologies a plus.

• Advanced skills in Microsoft Office (Word, Excel, Outlook, and PowerPoint).

• Experience using a database a plus.

• Excellent communication skills both written and verbal are critical.

• Attention to detail and organizational skills.

• Display high level of energy and thrive in a fast-paced environment.

• Self-motivated and able to work independently and as a member of a team.

• Ability to plan and prioritize workload and meet deadlines.

• Ability to establish strong working relationships with all division teams and management.

Fiscal Management: This position is required to provide staff support to the supervisor in the development of the unit’s annual budget, program or project budget.

Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Normal office environment with long hours in front of the computer.

Other Necessary Requirements: Occasional evening or weekend duties may be required. Minimal travel required for activities such as annual meeting.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.
The American College of Surgeons will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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