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Requisition Number 18-0065
Post Date 11/29/2018
Title Coordinator, Business Management
City Chicago
State IL
Description About the American College of Surgeons

The American College of Surgeons is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients. The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit www.facs.org.

Summary:

The Coordinator, Business Management will ensure that Trauma program billing, collections, and revenues are managed in a timely and efficient manner. Provide direct program support for invoice scheduling and contract renewals. Assist with reconciliation of monthly reports and tracking of expenses and revenues against program activity. Assist with budget tracking, forecasting and modeling.

This Exempt Level position will report to the Manager, Business Management in the Division of Research and Optimal Patient Care.

Primary Responsibilities:

• Account Management and Record Maintenance: Generate accounts, contacts, and invoices in Aptify. Maintain accurate record of hospital participation periods in Aptify for Collaboratives, VRC and TQIP so that revenue is recognized in proper periods and to appropriate program revenue lines. Issue invoices for payment. Submit appropriate invoices to the DOD Database System (WAWF) for accurate and timely payments. Maintain accurate vendor information records in Aptify. Help facilitate and track contract approvals and maintain complete contract information in the Novatus system.

• Tracking and Reconciliation: Perform monthly reconciliations of Accounting revenue journal entries, working with program areas to confirm accuracy. Track and reconcile expenses against program activity for all cost centers. Create and maintain Trauma fund analysis monthly. Complete monthly budget variance reports. Follow-up with Accounting on outstanding reconciliation issues.

• Customer Service & Committee Support: Follow up on aged receivables in Aptify by performing collection functions on a routine basis. Send letters, phone calls, or emails as appropriate on past due items, with appropriate escalation as hospitals approach the end of the notice period. Investigate and resolve customer inquiries regarding invoices, payments/reimbursements, refunds and contract renewals by working with appropriate Accounting staff. Monitor Quality Program and Trauma Quality email inbox for finance-related inquiries and respond as appropriate.


• Quality Operations & Program Development: Assist in the creation and maintenance of billing work flow practices and procedures that ensure the accuracy of invoices and optimize efficiency of Aptify. Maintain current operating procedures for all invoicing/collections, reconciliation, budgeting and forecasting initiatives.

• Data Management & Reporting: Work with IT to develop Aptify reports and views for use in managing the billing process. Support the management of the Trauma financial records. Provide direct support for the budgeting process through creation and management of activity/participation reports, revenue/expense historical reports, etc. used by cost center managers when completing forecasts or budget projections. Assist in the compilation of budget worksheets, documentation and explanation of variances, and other narrative or data presentations to support the budget process.

• Contribute enthusiastically to an environment of continual performance improvement, team collaboration and service to improve care of the injured patient, executed in accordance with the ACS values. Seek and promote areas of integration and alignment within Trauma Programs and across ACS activities. Pursue and welcome opportunities for evolution of responsibilities and growth in position. Create and maintain written organizational processes and procedures in support of all projects and activities handled in this program area


• Other duties as assigned
Requirements • A Bachelor’s degree from an accredited college or university in a business, accounting, or finance related discipline is required

• Minimum 2 years’ professional experience in an accounting or finance related role required.

• Basic understanding of accounting, invoicing and budget controls is preferred.

• Strong working knowledge of Microsoft Office Products (Outlook, Word, Excel, and PowerPoint) and ability to learn new software required.

• Excellent communication skills (verbal and written) necessary to effectively interact with all levels of organization.

• Capable of providing excellent customer service.

• Strong attention to detail and organizational skills.

• Self-motivated and able to work independently and as a member of a team.

• Ability to plan and prioritize workload and meet deadlines.

• Ability to establish strong working relationships with all division teams and management.

Fiscal Management: This position is required to assist with budget management.

Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Normal office environment with long hours in front of the computer.

Other Necessary Requirements: Minimal travel for activities such as out of town meetings may be required.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities. If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to recruitment@facs.org or call (312) 202-5000 and let us know the nature of your request and your contact information.
The American College of Surgeons will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities
  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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