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Requisition Number 19-0069
Post Date 9/16/2019
Title Administrator, Preceptorship and Reentry Programs
City Chicago
State IL

About the American College of Surgeons

The American College of Surgeons is a professional and educational organization of surgeons that was founded in 1913 to raise the standards of surgical practice and improve the quality of care for surgical patients. The College is dedicated to the ethical and competent practice of surgery. Its achievements have significantly influenced the course of scientific surgery in America and have established it as an important advocate for all surgical patients.  The College has more than 80,000 members and is the largest organization of surgeons in the world. For more information, visit


This Administrator will be responsible for administering new preceptorship and reentry programs, from the developmental and pilot testing stages to full implementation and evaluation.  Activities include working with the associate director and surgeon volunteers to identify purpose(s) and standards for the programs; complete pilot testing; establish the needed structures, processes and systems; address legal concerns of preceptors, their institutions, and states; refine the model; help prepare both teachers and learners regarding expectations, disseminate the final model nationally; address questions regarding documentation of the experiences; and assess program effectiveness.  Similar processes will be followed for initiatives in three separate areas, including preceptorships, reentry programs, and coaching programs.

This Exempt Level position will report to the Manager, Preceptorship, Coaching & Retooling, Division of Education in the Division of Education.

Primary Responsibilities:

  • Develop innovative resources based on surgeon group dialogues; for example, lists of program standards, complex application requirements, developing, systems, processes and forms, compilation of requested but not easily obtained data and information.
  • Project coordination which includes scheduling and preparing for conference calls and meetings of surgeon groups by researching relevant topics such as other similar existing programs and organizational efforts; liability and insurance consideration across states; and examples, forms and resources that may help advance discussions.
  • ​Once programs are established, administer the processes of communication with sites, preceptors and their institutions, preceptees and their institutions, monitor progress and submission of appropriate documentation and reports; and maintain or destroy documents as established for the program.  
  • Administer various activities as appropriate for the program, such as promotional efforts, site visitor cadres and training, and preparations for committee meetings and conference calls.
  • Other duties as assigned.
  • Bachelor’s Degree from an accredited college or university required.
  • Minimum 4 years’ experience in a similar role in a healthcare or medical academic setting required.
  • Familiarity with legal considerations, such as peer review and patient privacy issues would be a plus.
  • Excellent communication skills (verbal and written) necessary to effectively interact with all levels of organization.
  • Attention to detail and organizational skills.
  • Proficient knowledge of Microsoft Office Products (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat is required.
  • Strong Internet research skills are needed.
  • Ability to plan and prioritize workload and meet deadlines.
  • Ability to establish strong working relationships with all division teams and management.
  • Experience in Associations, professional services, healthcare, and/or education desired.

Fiscal Management:  This position is required to provide staff support to the supervisor in the development of the unit’s annual budget, program or project budget.

Physical/Work Environment: Fast paced with significant people interaction. No lifting over 20 pounds, minimal reaching bending and stooping. Normal office environment with long hours in front of the computer.

Other Necessary Requirements: evening or weekend duties may be required.   Minimal travel for activities such as out of town meetings is required.

The American College of Surgeons is committed to working with and providing reasonable accommodations to individuals with disabilities.  If, because of a medical condition or disability, you need a reasonable accommodation for any part of the employment process, please send an e-mail to or call (312) 202-5000 and let us know the nature of your request and your contact information.

Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individuals with Disabilities

  • Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
  • Please view Equal Employment Opportunity Posters provided by OFCCP here.
  • The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
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An Equal Opportunity Employer